Huron School District

HURON SCHOOL DISTRICT FACILITY/BUILDING USAGE AGREEMENT
Amended on the 25^th day of July 2022.

It shall be the policy of the Board of Education that the school buildings and facilities of Huron School District shall be made available to the public in accordance with the Revised Michigan School Code of 1995.

PRIORITY SCHEDULING FOR ALL GROUPS:

Priority 1:       K-12 Huron School District Programs and Events

Huron School District, Kindergarten through twelfth grade activities and events that directly relate to instructional, athletic and extracurricular offerings. This includes music performance, plays, athletic events, parent orientation meetings, honor society, etc.

Priority 2:       Huron School District Support Groups

This priority includes (but is not limited to) school related support groups such as Parent-Teacher Associations, Parent Advisory Groups, Band Boosters, Student Activity Groups and Athletic Boosters. For use during usual hours of operation, no rental charges will be assessed to these groups.

The overtime cost for labor shall apply to this user group when custodial personnel are required beyond their normal work schedule.

Priority 3:       Formally Organized Community Groups

Formally Organized Community Groups, are defined as groups of community residents who are interested in using school facilities for a particular use such as recreational, educational, cultural or charitable goals. These groups include (but is not limited to) youth athletic programs, who are recognized by the I.R.S. as a 501(c)(3) organization; have a minimum of three(3) annually elected Board members (President, Treasurer & Secretary); have up-to-date bylaws; carry liability insurance at a minimum of $1,000,000.00.  And neighborhood associations and other groups whose activity has limited participation.

Priority 3 users will be charged according to the enclosed schedule for allowable space permits. The Superintendent or his designee reserves the right to adjust rates and requirements.

The overtime cost for labor shall apply and will be charged to the user groups when custodial personnel are required beyond their normal work schedule.

Priority 4:       Nonprofit Civic Groups/Governmental Organizations

Nonprofit Civic Groups/Governmental Organizations are defined as governmental agencies or organized groups who provide civic, educational, or cultural activities and are staffed by volunteers. Such civic groups and governmental agencies will be issued permits for space and facilities on a Priority 4 basis for use during usual hours of operations, no rental charge will be assessed.

The overtime cost for labor shall apply to the user group when custodial personnel are required beyond their normal work schedule.

Examples of Priority 4 users include (but are not limited to) local Scout organizations, Jaycees, Lions, Kiwanis, Rotary, etc. This does not include politically related activities.

Priority 5:       Commercial Users for Profit/Non-Resident Groups

Commercial users, defined as private, for-profit businesses, vendors or entrepreneurs, Cooperative or Extension programs conducted by tax supported public colleges and universities approved by the Superintendent or his designee, shall not be routinely serviced in school facilities, and are discouraged from application for use of school facilities. Approval of all applications in Priority 5 will be based upon the following criteria: benefits to the school district and the community; education contributions: potential wear and tear on school facilities; appropriateness of the activity and relationship of the activity to the stated mission of the school district.

PROCESS FOR REQUEST

The applicant is responsible for completing a “Request for Building/Facility Usage” application for all requests for use of school facilities.  An “Application for Auditorium Use” form must be attached for any Auditorium usage requests.  Completed applications must be signed by the person requesting use with their address and should be submitted a minimum of ten (10) business days in advance of use. Applications can be obtained from any school office. The building principal or designee will approve the forms. Approved applications will be sent to the Buildings/Grounds secretary and to the applicant. The applicant’s request should not be considered to be approved until the applicant receives an approved signed copy.

501 (c) (3) Organizations should include a copy of their letter, from the I.R.S. verifying that they are a non-profit organization with their application if not already on file.  A list of their Executive Board members; a registration list, showing that 75% of their participants live within the Huron School District boundaries may be requested. 

Liability Insurance

A certificate of liability insurance will be required for all Priority 3, Priority 4 and Priority 5 users at least seven (7) calendar days in advance of the activity. The user shall, at its own expense, keep in full force and effect until the cessation of its activity a policy of public liability and property damage insurance with respect to the Huron School District having limits or not less the one Millions Dollars ($1,000,000.00) for each occurrence and aggregate, including bodily or personal injury, product liability, if applicable, and property damage with the Huron School District named as an additional insured for the period of the activity. Automobile liability coverage of at least One Million Dollars ($1,000,000.00) may also be required depending on the circumstances. The attached Hold Harmless and Use Agreement must be signed and returned with the certificate of liability insurance.

General Regulation of Use-Notice & Cancellations

The Board reserves the right to demand sufficient time for full investigations, notice and arrangements of all requests for the use of school facilities. The Board reserves first claim to the use of its own property. Cancellations may be ordered by the school authorities with or without due notice. All approvals are granted with this understanding.

FEE SCHEDULE

To ensure that care and preservation of school facilities and to ensure fairness and consistency in the implementation of Board policy governing use of facilities; the district uses the classifications listed above to determine priority for use and the schedule of fees to approved users outside the regular and extracurricular programs or activities when designated space and facilities are available.

BUILDING/FIELD FEE SCHEDULE OTHER THAN AUDITORIUM

HURON HIGH SCHOOL

Any custodial charge for overtime or extraordinary cleanup or setup will be charged at the custodial hourly rate. For liability reasons, kitchens will not be rented without a paid kitchen Huron School District staff member.

Secondary showers/locker rooms will not be rented unless approved by the Superintendent or designee.

RENTON JR HIGH

ELEMENTARY BUILDINGS

 AUDITORIUM FEE SCHEDULE

Additional charges: two hours pre-show and two hours post-show as per AFT Master Agreement, hourly rate, plus FICA and retirement or at discretion of manager.

• Any custodial charge for overtime or extraordinary cleanup or setup will be charged at the hourly rate according to the AFT Master Agreement.
• Additional fees may be incurred for any damages to audio/visual equipment or use of wi-fi

PROCEDURE FOR PAYMENT

Auditorium facility rentals will require a $200.00 deposit due within 10 days of application approval. All building usage fees will be invoiced after the event. Payment is expected within thirty (30) days.

Closing Statement

Huron School District attempts to provide for maximum use of school facilities within the framework that will guarantee to the community that school facility use is in no way detrimental to the regular educational program for the children. Fees are designed so that no undue burden is placed upon the public as the result of individual group use of school facilities.

Building Use Form

HURON CIVIC AUDITORIUM Usage Form